National Archives and Records Administration ARCHIVES TECHNICIAN in Kansas City, Missouri
Summary This position is part of the National Archives and Records Administration, Federal Records Center Program. As a/an ARCHIVES TECHNICIAN, you will be providing technical assistance to Federal agencies in the management of their records, perform a very broad range of records management functions, conduct quality audits, and provide assistance or instruction to new or lower-graded employees. Responsibilities The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. - Reviews the ARCIS database to ensure accuracy and conformity of entries and makes corrections. Conducts or participates in the conduct of studies to develop or revise automated data processing and other related systems to achieve the most economical and efficient system for preserving, referencing, processing, and storing very large collections of records covering a wide range of subject matter and types of activities. - Serves as a technical contact point for specified customer agencies, developing and maintaining effective liaison with agency representatives to discuss and advise on established policy, procedures and regulations, and to facilitate resolution of records management issues. - Provides technical guidance to staff performing reference services, the searching, shelving and relocation of records, and related activities; and, advises and provides technical assistance to records officers, requesters, and staff in resolving reference service problems caused by inadequate finding aids, poor arrangement of records or improperly prepared agency requests. Conducts quality audits of routine reference service operations; mail processing operations; refiles and interfiles of records; and, special reference service operations, and develops and maintains reports of audit findings. - Reviews existing materials and guides for consistency and compliance with current regulations, policies, precedents, and special instructions. Identifies and analyzes inefficient or lacking work processes or issues that arise. Develops and applies procedures, instructions, and training aids to improve quality, ensure the effective operation of quality control and assist NARA in reaching its strategic goals. Trains and guides lower-graded archives technicians. Requirements Conditions of Employment The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume. A one year probationary period may be required. Must successfully complete a background investigation. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Key Requirements: Please refer to "Conditions of Employment." Click "Print Preview" to review the entire announcement before applying. Must be U.S. Citizens or U.S. Nationals Qualifications You must meet the following requirements within 30 days of the closing date of this announcement. This position requires candidates to pass a physical abilities test designed to measure candidates ability to perform the physical requirements of the job. The test requires carrying 30-pound boxes like those found on the job. It also requires bending, squatting, and walking to reach the boxes in addition to climbing and balancing on a pulpit ladder up to 15 feet high. Specialized Experience: For the GS-07, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: - Using judgement and analysis to determine the proper course of action and steps needed to accomplish an assignment; AND - Understanding archival functions, such as methods and terminology; AND - Communicating and assisting various audiences. For the GS-06, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal service. Specialized experience for this position includes: - Communicating with customers and responding to inquiries, verbally or in writing; AND - Using systems to locate items and/or using documentation to identify information relevant to a work assignment; AND - Applying regulations and policies to accomplish work assignments. For the GS-05, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service. Specialized experience for this position includes: - Communicating to customer inquiries, verbally or in writing; AND - Experience with record management; AND - Following and referencing archival policy and procedures. OR You may substitute education for general or specialized experience as follows: 4 years above high school OR You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions. NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-07, you must have been at the GS-06 level for 52 weeks. For the GS-06, you must have been at the GS-05 level for 52 weeks. For the GS-05, you may be advanced to the GS-05 position if you have held a position no lower than GS-03 in the preceding year under your latest non-temporary competitive appointment OR have held a position at GS-05 or higher under a non-temporary appointment at any time in the past. Education There is no education requirement for this position. Additional Information We may select from this announcement or any other source to fill one or more vacancies. This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration. This is a bargaining unit position. We offer opportunities for telework. We offer opportunities for flexible work schedules.