Washington University of St. Louis Gastroenterology in St. Louis, Missouri
This position is full-time and works approximately 40 hours per week. Hours are generally normal business hours but may vary due to grant submission deadlines.
Department Name/Job Location
This position is in the Department of Internal Medicine - Gastroenterology Division. The position is located in the Clinical Sciences and Research Building – North Tower Addition. This position is for the Medical School Campus.
Pre and post award and payroll sourcing activities with minimal supervision/oversight.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
- May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
- Identifies and collects potential grant applications/instructions for PIs.
- Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
- Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
- Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
- Oversees and coordinates the proper transfer of PI grant files into Wash U and to new institutions or new departments.
- Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
- Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
- Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
- Obtains signatures and forwards grant financial status reports to PI and senior leadership.
- Updates grants lists monthly or when new fund numbers are received.
- Organizes and maintains electronic and hard copy grant files.
- Attends training sessions/seminars related to position.
- Assists senior leadership with special projects as requested.
- Works with PIs to provide fund management and make any necessary budgetary changes.
- Identifies and assigns payroll to appropriate sources and communicates to payroll representative, with PI approval.
- Creates and approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
- Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
- Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
- Provide administrative and secretarial support to multiple research PIs.
- Prepare AIS transactions.
- Processing weekly dictation transfers to letterhead copy.
- Physician calendar support.
The statements provided herein are intended to describe the general nature and level of work performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.
Equivalent of Bachelor’s degree with 4 years of experience in accounting or related field plus experience in grants administration or 8 years of combined education and related experience.
- Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
- Microsoft Office including Word and Excel, PC.
- Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
- Effective analytic skills.
- Effective verbal, written, and interpersonal communication skills.
The hiring range for this position is $46,113 - $58,801 annually.
The Division of Gastroenterology at the Washington University School of Medicine represents one of the finest examples of an academic training program, dedicated to the study of digestive and liver diseases. The balance of outstanding faculty, exemplary facilities, and a cohesive philosophy ensure consistent excellence across the missions of maintaining national prominence in research, teaching and patient care.
Retirement Savings Plan
22 vacation days
8 Paid Holidays
Tuition benefits for employee, spouse and dependent children
Free Metro Link/ Bus pass
Free Life Insurance
Health, Dental, Vision
Health Savings Accounts (HSA)
Long Term Disability Insurance
Flex Spending Plan
Med School HR website (medschoolhr.wustl.edu)
Applicant Special Instructions
Normal office setting with occasional standing/walking, lifting and moving supplies and equipment.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Job Title: Grant Specialist II - Gastroenterology - 39785
Job ID: 39785
Location: Medical School
Full/Part Time: Full-Time