Washington University of St. Louis General Medical Sciences in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week. Position hours are generally Monday through Friday from 8:00 a.m. to 4:30 p.m.

Department Name/Job Location

This position is in the Department of Medicine, General Medical Sciences Division. The position is located at the Taylor Avenue Building. This position is for the Medical School Campus.

Essential Functions


Position works with Principal Investigator and Research Administration Team on grant/study preparation, recording, reporting, and control.


  1. Works with PI to prepare grant and study budgets, enter documentation, route for approvals, and establish multidisciplinary research project control.
  2. Develops/compiles special reports such as focus, endowments, balances annual payroll/budget as required.
  3. Maintains files on grant, study center projects, shared facilities, and studies, reconciling ledgers, clearing overdrafts, and providing supporting documentation for approval and tracking.
  4. Authorizes expenses on center and grant studies, and related departmental or project study accounts.
  5. Prepares required reports for reconciliation, interim review, required approvals, invoicing, and account management.
  6. Assists in establishing grant related activities, research protocols, patient identification and processing, and project strategies as required.
  7. Process records, checks, reimbursements, vouchers, and distribution reports on accounts established.

Required Qualifications

Equivalent of High School diploma with 2-3 years related experience in grants/account administration.

Preferred Qualifications

Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.

Salary Range

The hiring range for this position is $15.99 to $19.99 per hour.

Department Summary

The Division of General Medical Sciences (GMS) performs patient-oriented research in clinical epidemiology, health outcomes, health decision making, biostatistics and areas related to health behavior.

These include:

  • Compliance with cancer screening
  • Other health practices for cancer prevention and disease self-management
  • Quality of life in cancer patients
  • Social support
  • Adjustment to cancer diagnosis and treatment
  • The role of psychosocial support in adjustment
  • Smoking cessation among cancer patients
  • Area-level influences on behavior and disease occurrence

GMS also provides an academic home for faculty in the Center for Clinical and Research Ethics (CCRE) and the Institute for Informatics (I2).

GMS faculty also play key leadership roles in the Institute for Clinical and Translational Sciences (ICTS), which provides the home for Washington University’s Clinical and Translational Science Award (CTSA). The ICTS supports the advancement of clinical and translational research and research education along the full translational spectrum from bench to bedside to community implementation.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Med School HR website (medschoolhr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Grant Assistant II - General Medical Sciences - 42179

Job ID: 42179

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular